How to get iCloud Contacts, Calendar, and Mail on Windows PC

Learn how to sync all your iCloud contacts, calendar events, and emails from your iPhone, iPad, Mac, or Vision Pro to your Windows PC for a seamless experience across all your devices.

The Outlook app on Windows PC allows you to sign in to your Apple iCloud account and sync all your contacts (called People on PC), calendars, and emails. Once done, you can do the following:

• Read your iCloud emails, send new messages from your iCloud email address, delete junk emails, and more. But note that a few things, like VIPs, aren’t available in Outlook.
• See all your iCloud calendars and calendar events inside Outlook. You can also create new events or edit existing ones.
• Access iCloud contacts (i.e., phone numbers and email addresses of people saved in your address book). You can use these to send emails, make calls on Skype, and so on.

Important: Changes you make to contacts, calendars, and email on your Windows computer will sync to your iPhone, iPad, Mac, Vision Pro, iCloud.com, and vice versa.

Before you begin, make sure you use an @iCloud account

You must have a primary email address for iCloud Mail to use iCloud contacts, calendars, and email in Outlook on your Windows PC. In other words, you must have set up an email address that ends in @iCloud.com, @me.com, or @mac.com.

If you have been using your Apple Account for a while, chances are you already have an iCloud email address set up. If you don’t have one, or if you are unsure, follow these steps:

1. Open Settings on your iPhone or iPad and tap your Apple Account name at the top, followed by iCloud > Mail.
2. If you see an email address here that ends in @iCloud, you already have a primary iCloud email. Take note of this address, as you’ll have to use it when signing in to Outlook.
3. If you don’t have a primary iCloud email address setup, you’ll be prompted to create one here. Follow the on-screen instructions to do that. In most cases, Apple will offer a matching @iCloud address as your Apple ID email. For instance, if your Apple ID email is [email protected] or [email protected], Apple will offer you an iCloud email that’s [email protected], provided this address is available. You can choose to use that or go with some other address of your choice, but it must end in @iCloud.com.

Set up iCloud email, calendars, and contacts in Outlook on Windows PC

1) Open the pre-installed Outlook app on your PC.

Note: Outlook app has two versions — New and Classic. We’re using the new version, but the steps are very similar, even for the classic version.

2) If you’ve already set up the Outlook app with your @outlook, @hotmail, @gmail, or other accounts, click the settings icon at the top, followed by Add account in the Accounts section. Now, type your Apple iCloud email address here and click Continue.

Note: If you use Classic Outlook, click File > Add Account from the menu bar.

If the Outlook app is untouched and has no accounts set up, you can directly type your Apple iCloud email address and hit Continue.

3) Hit Continue on the “Sync your iCloud account” screen.

4) Outlook will now ask you to create an app-specific password for your Apple Account. Don’t hit the Continue button yet.

To create an app-specific password:

• Visit account.apple.com in a web browser on your iPhone, iPad, Mac, or PC, and sign in with your Apple Account email address (that may or may not end in @iCloud) and password.
• Tap App-Specific Passwords in the Sign-In and Security section.
• Select Generate an app-specific password.
• Give a name for this action and hit Create. I’m calling it Outlook on PC.
• Enter your Apple Account password to confirm and tap Continue.
• You’ll now see a long app-specific password here that you’ll have to enter in Outlook on your PC. So, don’t tap Done yet.

5) Click Continue on the “Create an app-specific password” screen in Outlook on your PC.

6) Enter the case-sensitive app-specific password [with or without the dashes (-)] and hit Continue.

Go through the simple setup screens as shown, and in moments, you’ll be successfully signed into Outlook with your iCloud account. Next, we’ll go through how to use everything.

Use iCloud email, calendar, and contacts on your Windows PC

Once you’ve set up iCloud in Outlook, using it is very straightforward.

Use iCloud email

Open the Outlook app on your Windows PC and select Mail in the navigation pane. You now have access to your iCloud inbox, with options to compose new emails, delete unneeded messages, archive messages, and more.

Use iCloud calendar

Select Calendar in Outlook’s navigation pane and click the arrow next to your iCloud email address. Check the circular boxes for calendars you want to use on this PC.

Once that’s done, your iCloud calendar events should sync and show in Outlook. You can also create a new event here on the desired date and time.

Use iCloud contacts

Click the People icon in the Outlook app to see your iCloud contacts. You can select a person’s name to view their email address, phone number, etc. You can also add new contacts here by clicking the New contact button, or delete ones you don’t need.

As mentioned earlier, the changes you make to iCloud in Outlook on your Windows PC will sync to all your other Apple devices and vice versa.

Bonus tip: Other ways to use iCloud email, calendar, and contacts on your PC

Use iCloud services in a web browser: Visit iCloud.com in Microsoft Edge, Chrome, or Firefox and sign in with your Apple Account email and password. From there, select Mail, Contacts, or Calendar to use them in the browser.

Use dedicated email apps: Apps like Edison Mail work well with iCloud on all your devices, including Windows PC.

Use the Phone Link app: The Microsoft Phone Link app allows you to sync your contacts, notifications, and texts from your iPhone to your Windows PC and use them there. It’s a wonderful tool, and you can learn all about it in our tutorial.

Can you import contact vCard on PC?

You can download all your iCloud contacts as a vCard or VCF file from iCloud.com/contacts. However, unlike Mac, when you open the vCard on your Windows PC, the People app only lets you save one contact, even though the vCard might have several contacts. On the other hand, the old Windows Contacts app forces you to save each contact of the vCard individually. Both methods are impractical if you have to work with several etnries.

Can the official Apple Devices app sync contacts and calendars?

The Apple Devices app for Windows PC is iTunes’ successor, but unlike the latter, you can’t use it to sync contacts or calendars. However, Apple Devices does allow you to manage and sync other aspects of your iPhone.

Source link: https://www.idownloadblog.com/2025/01/30/how-to-set-up-icloud-windows-pc/